2018 changes to Bylaws create new elections processes

Following the 2018 NCRA Annual Business Meeting, members voted to change the procedures for holding elections of members to the Board of Directors. Those changes will go into effect with the 2019 election process.

Overall, the changes will affect the timing of elections and when candidates are elevated to office. Since elections will continue through electronic means, please watch for email notices from NCRA in June and July.

More specifically, the Bylaws changed the following:

  • Members will now be able to vote for a time period of 24 hours instead of only for 12 hours.
  • Voting will occur at least 30 days before the Annual Business Meeting. (Although the timing of the 2019 Annual Business Meeting has not yet been set, the expected dates for the 2019 NCRA Convention & Expo are Aug. 15-18.) See timeline below.
  • Voting on changes to the NCRA Constitution & Bylaws will not take place at the same time as the elections of members to the Board of Directors. Bylaws will continue to be voted on after the Annual Business Meeting, and members will be able to vote on Bylaws amendments for 24 hours.

In addition, if there are more candidates than the number of open seats for Director, candidates will no longer need to specify that they are opposing a specific candidate for a Director’s seat. This will also allow as many candidates who want to run for a seat to do so. Candidates will be elected to the Director seats by plurality of the votes; that is, the Directors’ seats will be filled by the candidates receiving the most votes in descending order. For example, if there were two openings for Directors and five nominees on the ballot, the two candidates who receive the most votes would fill the two available positions.

Finally, the Board of Directors will gradually reduce the number of Directors from nine to six over the next few years. To put this into place, Directors will be nominated to fill two Director seats instead of three. Directors will continue to be elected to three-year terms. (The exception: If additional seats are made available because of a Director’s elevation to Officer or for other reasons, additional candidates will be sought and nominated to complete the remainder of the term.)

This change to six Directors is expected to be completed in three years.

Members interested in nominating a colleague or hoping to serve on the Board may wish to attend a webinar on January 9, 2019, 8 p.m. ET. Contact Laura Butler at boardnominations@ncra.org to learn more about the webinar. Read more information on nominations.

Other amendments that were put into effect following the 2018 Annual Business Meeting do not affect the election procedure.

The Importance of Voting

By Shaunise Day

NCRA Student Member Shaunise Day

Next week, on Nov. 6, we have the chance to let our voices be heard by voting for our elected representatives and community referendums. As American citizens, we all have a civic duty to vote, and the stakes are high in this midterm election year. Some people may feel that their vote does not matter or that midterms aren’t important. But voting is essential to our democracy, and real change will only start when you let your voices be heard by showing up and voting. Whether you are voting early or at the polls, you have the chance to make a difference. Let’s get out the vote for this election year. Your voice has power when you vote.

The midterm elections include elections to federal offices and may determine which political party will control each chamber of Congress for the next two years. All 435 seats in the United States House of Representatives and 35 of the 100 seats in the United States Senate will be on the ballots this year. (House Representatives are elected to two-year terms, and Senators are elected to six-year terms.) We the people elect our officials to Congress. In addition, you may be able to vote in many state and local elections. Before heading to the polls, spend a little time researching the measures, propositions, and candidates you plan to support. For more information on what’s on your ballot, go to Vote411.org.

Protecting Our Profession

During this important midterm election year, we have a chance to establish and build relationships with new members of Congress. Behind the scenes, our NCRA PAC Governing Board is advocating on behalf of every member in the court reporting, captioning, and legal video professions. When it comes to legislative issues, it is important that we continue to educate our lawmakers on why our work matters. We must continue to push our agenda on Capitol Hill. For the lawmakers who are in support of protecting our professions, our NCRA PAC works closely at monitoring and contributing to their campaigns.

Your donations to the NCRA PAC are important for this reason. We have a lot of critical issues on the table within our profession. The number one issue is the shortage of reporters that we are experiencing nationwide. Together we can take the necessary steps to rebuild this wonderful profession, but to do so, we need the support and participation of every NCRA member. I am asking you to roll up your sleeves and do your part by getting involved. Now is your chance to be a part of the change that the court reporting and captioning industry is seeking by voting in your local and state elections. Also consider contributing to NCRA PAC. Visit NCRA PAC for more information.

Want to get even more involved? Plan ahead for NCRA’s Legislative Boot Camp coming to the Washington, D.C., metropolitan area from May 5-7, 2019. This event offers training in advocating for your profession, speaking with legislators, creating effective campaigns, and more.

Four 2017 amendments pass by vote of the membership

"I voted" sticker with American flag

Photo by Vox Efx

Four of five amendments passed by a vote of the membership Thursday, Aug. 10, following the NCRA Annual Business Meeting, which was held in conjunction with the 2017 NCRA Convention & Expo. One amendment was withdrawn following an adopted motion at the Annual Business Meeting.

Members who were not able to attend in person were able to review a transcript following the meeting. Voting closed at 12:15 a.m. PT, Aug. 11.  686 (5.8%) of 11,917 electors voted in this ballot.

An amendment changing the requirements for Retirement Membership status, which will be effective Jan. 1, 2018,  was voted in by 533 (80.6%) for to 128 (19.4%) against.

An amendment updating the procedures for voting in electronic meetings was voted in by 624 (96.4%) for and 23 (3.6%) against. To maintain consistency throughout the Bylaws, this amendment touched on several different sections for changes.

A third amendment, affecting the Nominating Committee, clarifies the language to include the President-elect in appointing committee members. The amendment was voted in by 593 (92.7%) to 47 (7.3%).

The final amendment voted on by the membership regarded the hiring of a parliamentarian. The amendment was voted in by 559 (91.6%) for to 51 (8.4%) against.

To be adopted, amendments require a two-thirds vote of the Voting Members present and voting at the Annual Business Meeting as well as the Voting Members who are voting by electronic mail or other authorized means of electronic transmission. The full language of the amendments can be found on the NCRA website.

Read all the news from the 2017 NCRA Convention & Expo.

Want to vote? Sign up now

"I voted" sticker with American flag

Photo by Vox Efx

NCRA’s Constitution & Bylaws permit members to cast their votes in contested elections and on bylaws amendments via secure, online means, even if they can’t attend the Annual Business Meeting at the Convention & Expo. But to exercise the right, members must have an active email address on file in NCRA’s membership database. This will enable NCRA to keep you informed if a contested election or amendment is coming up for a vote and provide information on how to register and cast your vote online. Members who are eligible to vote will be able to sign on to the secure website and then vote through a private, secure link during the 12-hour voting period.

Please make sure that NCRA has an active email address in the database by July 15. Contact the Member Services and Information Center at 800-272-6272, or update your NCRA account at NCRAsourcebook.com and follow these instructions:

  1. Log in with your Member ID number and password. If you forgot your password, click on the “Forgot/Reset Password” link to follow the instruction prompts.
  2. Select “My NCRA” and then “My Main Profile.”
  3. Make any necessary changes to your email address.
  4. Click “Save” at the bottom of the screen to save your updates.

In order to be able to vote on the amendments, individuals must join NCRA or provide an updated email to NCRA by July 15. Voting will occur in conjunction with the NCRA Annual Business Meeting in Las Vegas on Thursday, Aug. 10.

Members may cast their votes regarding Bylaws amendments and on any two-party elections to the Board of Directors via their phones, tablets, or computers. Voting will begin within two hours after the close of the Annual Business Meeting, which will be held on Thursday, Aug. 10, from 8:30–11 a.m. PT. Voting is open for 12 hours.

NCRA 2016 voting results announced

The Annual Business Meeting was held Thursday, Aug. 4, 2016, at the Chicago Hilton, Chicago, Ill. Members who were not able to attend the meeting in person were able to follow the discussions live or review them after the fact via a realtime feed to the Internet.

Three contested elections for officer or board positions and a series of amendments to the Association’s Constitution and Bylaws were presented at the meeting. As provided for in the Bylaws, all NCRA Voting Members were able to vote online. Voting closed at 11:30 p.m. Central time, Aug. 4.  1164 (9.5%) of 12195 electors voted in this ballot.

Congratulations to NCRA’s 2016-17 Board of Directors

Wood advances to Presidency

President-elect Nativa P. Wood, RDR, CMRS, FAPR (Mechanicsburg, Pa.) automatically advances to the office of 2016-17 President.

Sue Terry elected Vice President

Votes cast:

  • Doreen Sutton, RPR (Scottsdale, Ariz.): 492 (44.8%).
  • Sue Terry, RPR, CRR, FAPR (Springfield, Ohio): 606 (55.2%).

Debra A. Dibble elected Secretary-Treasurer

Votes cast:

  • Debra A. Dibble, RDR, CRR, CRC (Salt Lake City, Utah): 747 (69.8%).
  • Michele Melhorn York, RMR (Arlington, Va.): 323 (30.2%).

Christine Phipps elected Director

Votes cast:

  • Christine Phipps, RPR (North Palm Beach, Fla.): 550 (52.6%).
  • Huey Bang, RMR, CRR (Pass Christian, Miss.): 496 (47.4%).

Uncontested elections

Also elected by acclamation at the Annual Business Meeting were:

  • Christine J. Willette, RDR, CRR, CRC (Wausau, Wis.) as President-Elect
  • Kristin M. Anderson, RPR (San Antonio, Texas) to a three-year term as director; and
  • Max Curry, Jr., RPR, CRI (Franklin, Tenn.) to a three-year term as director

Voting results for the 2016 proposed bylaws amendments

To pass, bylaws amendments must receive at least two-thirds (2/3) affirmation by the Voting Members who voted by electronic means. All proposed amendments passed.  The full text of the amendments is available here.

 

Continuing coverage for the 2016 NCRA Convention & Expo

Convention-JCRcom-BoxAdDon’t miss a single piece of news! Explore continuing coverage of the 2016 NCRA Convention & Expo, held Aug. 4-7 in Chicago, with the stories below.

Continuing coverage

Awards and scholarships

Information about voting

Continuing education and certification information

Special events

Convention preparation

More information

 

Don’t miss your chance to vote in this year’s election

Photo by Vox Efx

Photo by Vox Efx

The deadline to join NCRA or provide an updated email to NCRA in order to vote in the 2016 elections is July 15. Learn more about voting here.

Voting begins within two hours after the close of the Annual Business Meeting, which will be held on Thursday, Aug. 4, from 8:30–11 a.m. CT.  Voting is open for 12 hours. The Annual Business Meeting will be live-streamed for members who are unable to attend, and a transcript will be available shortly after the event concludes.

Members can access information about the candidates in contested elections through the NCRA 2016 Election Center. This information includes bios and videos for each candidate. Learn more here.

The NCRA Elections Committee will host a live telephone town hall forum for the upcoming 2016 Board of Directors’ elections on July 14 at 8 p.m. ET. The audio of the town hall will be available shortly after the session concludes. Learn more here.

Note that NCRA uses Constant Contact for email marketing, and opting out of one type of email will result in opting out of all types of emails, including the email that alerts members when voting is open. Contact membership@ncra.org if you are unsure if you’ve opted out of Constant Contact emails.

NCRA Elections Committee to host town hall candidate forum

BoD contested electionsTo assist its members in making an informed decision in the upcoming elections, the NCRA Elections Committee will host a live telephone town hall forum for the upcoming 2016 Board of Directors’ elections on July 14 at 8 p.m. ET.

All candidates running in a contested election will be participating. Members who wish to attend should RSVP at elections@ncra.org in advance to ensure that a sufficient number of phone lines are accessible for call-ins. The town hall will be recorded, and the audio for listening/playback will be available shortly after the session concludes.

The Elections Committee is asking NCRA members to submit questions to the candidates. For more information on how to submit a question to the candidates and the deadline dates, please visit the NCRA Election Center.

NCRA Board candidates’ videos now online

Your vote counts. There are three positions coming up for the election at the August NCRA Annual Business Meeting. The positions are Vice President, Secretary-Treasurer, and one of the director’s positions for the 2016-2017 Board of Directors.
The candidates for Vice President are Doreen Sutton, RPR, Scottsdale, Ariz., and Sue A. Terry, RPR, CRR, Springfield, Ohio.
The candidates for Secretary-Treasurer are Debra A. Dibble, RDR, CRR, CRC, Woodland, Utah, and Michele Melhorn York, RMR, Washington, D.C.
The two candidates who are running for one of the three-year director positions are Christine Phipps, RPR, North Palm Beach, Fla., and Huey Bang, RMR, CRR, Pass Christian, Miss.
Learn about each candidate on the NCRA website, including their biographies and the candidate questionnaires. As a voting member, you can also view each candidate’s video. Click NCRA 2016 Election Center and log in with your member ID# and password.
Voting will open Aug. 4, 2016, for 12 hours following the NCRA Annual Business Meeting. Members who are eligible to vote will receive an email in advance with information on how to vote.
Please make sure that we have an active email address for you in our database by July 15. Contact the Member Services and Information Center at 800-272-6272, or update your NCRA account at NCRA.org. Look for “Renew or update your record” under the Membership Tools category.

Want to vote? Sign up now

Photo by: Vox Efx

Photo by: Vox Efx

NCRA’s Constitution & Bylaws permit members to cast their votes in contested elections and on bylaws amendments via secure, online means, even if they can’t attend the Annual Business Meeting at the Convention & Expo. But to exercise the right, members must have an active email address on file in NCRA’s membership database. This will enable NCRA to keep you informed if a contested election or amendment is coming up for a vote and provide information on how to register and cast your vote online. Members who are eligible to vote will be able to sign on to the secure website and then vote through a private, secure link during the 12-hour voting period.

Please make sure that we have an active email address for you in our database by July 15. Contact the Member Services and Information Center at 800-272-6272, or update your NCRA account at NCRA.org. Look for “Renew or update your record” under the “Membership Tools” category.

In order to be able to vote on the amendments, individuals must join NCRA or provide an updated email to NCRA by July 15. Voting will occur in conjunction with the NCRA Annual Business Meeting in Chicago, on Thursday, Aug. 4.

There will be no voting stations on site at this year’s event. Instead, members may cast their votes regarding Bylaws amendments and on any two-party elections to the Board of Directors via their phones, tablets, or computers. Voting begins two hours after the close of the Annual Business Meeting, which will be held on Thursday, Aug. 4, from 8:30 – 11 a.m. CT.  Voting is open for 12 hours.